Manager, Мадрид

Duties:
a. Receiving telephone calls, faxes and other information enquiries and direct the questions to the relevant person;
b. Review, organize and distribute incoming and outgoing correspondence;
c. Check the documentation provided to Director for signing; arrangement of signing of such documentation by Director, arrangement of sending of such documentation;
d. Copying, printing, scanning of documentation by requests;
e. Courier services arranging;
f. Supervising and monitoring the cleaning of the office;
g. Order office supplies and maintain inventory to ensure availability of resources: stationery, food, coffee and tea;
h. Meet and escort the guests of the company;
i. Planning and arrangement of internal and external appointments;
j. Organizing business trips (visa support, transport and hotel booking);
k. Maintains professional relationships with office staff;
l. Take part in visitor reception activities, organization of meetings. Maintain appointment schedule, agendas, conference calls room facilities; meeting rooms reservation and preparation, coffee eawater providing; taxi requests, reservations etc.